How Do I Save Office 365 Emails To My Desktop


How Do I Save Office 365 Emails To My Desktop

Most of the Office 365 users and organization looks for a way to save office 365 email to desktop. Office 365 is a widely used cloud platform by most of the users, but the time when they need to share their data or backup office 365 mailbox locally they face difficulty. If you are facing a similar problem and have a similar type of query “how do I save Office 365 emails to my desktop ” then you are at the right place.

Microsoft doesn’t provide any direct method to backup Office to local computer. So we come up with a method to copy office 365 documents file locally. There are multiple applications that Office 365 contains like emails, calendars, contacts, notes & tasks. And to save all these data to local storage requires the right method and knowledge.

Why Save Office 365 Mailbox to Local Computer?

MS Office has many inbuild applications Outlook, ShareDrive, etc to store the data over the cloud. We all know that saving data over the cloud has various advantages. It helps you in accessing the Office 365 emails and drive data at any time. But, as in the case of unavailability of internet connection, seeing those important data becomes a hassle and impossible task. So, in these cases, the user prefers to have a local copy of data too.

“I have 100+ Office 365 user account that I need to backup to PST format. All those files will be used by users to access their data in Offline mode also. We know a traditional method to save Office 365 documents locally but using this method every month for each user is impossible. Can anybody explain a fast and reliable method? Thanks!!”

How to Backup Office 365 Emails to Local Storage?

It is a very simple task to save Office 365 emails and contacts, calendars to local storage if the right method is known. Using an automated tool like Office 365 Export PST Tool you can easily backup data from Office 365 OWA to your local drive in just a few clicks. This exceptional tool helps users in saving Office 365 mailboxes in multiple formats such as PST, MSG & EML. All these formats can be used to access emails and other items offline using different email clients.

Steps to Save Office 365 Emails to Desktop

1. First, Download & Install Office 365 Export Tool

2. Enter the Admin or User Account for Login

Note: Admin Account is used to backup multiple user accounts simultaneously as well as save Office 365 shared mailbox. Whereas, user account login is used to save single user account data.

3. Select the User Account from the List to Save Office 365 locally

4. Choose the Backup Email Format such as PST, EML, MSG

5. Select the Category & Apply filter for each category.

6. Now, choose the destination location for backup & click the Export button

After all the steps are complete, you can see the all the Office 365 user data is backing up to desktop.

Advantages of Using Automated Tool

  • Backup Office 365 emails, calendars, contacts, task, notes to the desired location
  • Option to save Office 365 emails in PST, EML, MSG format
  • Split option to backup Office 365 mailbox to PST of small sizes
  • Multiple Filter option during the backup process
  • Admin credentials required to backup multiple user mailboxes
  • User can Backup Office 365 shared mailbox easily


In this blog, we have tried to solve the user query “how do I Save Office 365 Emails To My Desktop”. The best and simplest method has been explained above. Users can try this method to backup Office 365 emails to desktop or other external media. Try the Fre demo version of Tool first, which allows you to backup 100 emails and 25 other items.